Don’t forget that it’s important to care about little things. If you have a cafeteria serving lunch with a daily menu, employees wonder what they are going to eat. Publish your monthly or weekly menu on your intranet.
Within the framework of the services and the services which we offer our customers, we identified the data we need:
All these data are collected for precise purposes, and are kept only for the duration required for the service, thus we define shelf-life according to our services:
JUNO: How do we respond to the GDPR? (the data used)
We implement the protection of personal Data from conception, by defining for example the collection and the conservation of the traces of consent. We also take into account the portability of the data by the possible export of the data users by our APIs. The users are notified that we use their personal data when they log in for the first time. We are therefore at your disposal “End User Licence Agreement.”
In accordance with the regulations, users can:
Modify personal data (directory) Make the request to export their personal data to juno@junointranet.com. Eventually, users can export their personal data themselves through JUNO. In accordance with the regulations, JUNO has planned various modules of purge to allow the controllers of data (the customer) to choose the type of suppression according to its own charter user: Deletion of all user data suppression Deletion of data from the directory, anonymization of other data (posts, KPIs, Gamification). JUNO: How do we respond to the GDPR ? (the data protection) To meet your challenges, we have defined a “security” framework: Anonymization of Data not necessary for treatments Enhanced access management (systematic and periodic reviews): sharing Privacy policy Audits of our subcontractors Surveillance and detection of possible weaknesses Deletion of personal data in accordance with European regulations Secure development taking into account good security practices and the protection of personal data (anonymous or fictitious test data) Implementation of processes with our customers for escalation or incidents Security certification process
JUNO: How do we respond to the GDPR? (our commitments)
We process only the Data which are entrusted to us for precise and defined purposes
Our commitments:
We act on instruction of our customers We guarantee the confidentiality and the integrity of the data Our subcontractors are required to respect the obligations and instructions of our customers We collaborate with our customers so that they can answer their obligations in particular in term of exercising the rights of concerned people or carrying out impact analysis We ensure the security of entrusted Data We are committed to implementing the reversibility of entrusted data We formalize and give to our customers all the necessary documentation to demonstrate the respect for our obligations We guarantee that the levels and access rights granted to JUNO employees depend on their position and role. The employees only have access to information that is essential to perform their duties. We will provide each client with a description of the purpose for the processing we do on personal Data: Authentication KPIs (Roadmap) Gamification (Roadmap) Machine learning This description contains for each data: Storage life Recipients or categories of recipients
JUNO: The customer’s obligations with GDPR
The JUNO customers are responsible for controlling the personal data they provide to JUNO as part of their use of services. The Data controllers define the purpose of personal data and how it is processed. The Customers are responsible for the control of the data. They are responsible for putting in place appropriate technical and organizational measures to guarantee and prove that the data are processed according to the GDPR. Their obligations concern the principles of legality, fairness, transparency, restriction of purpose, minimization and accuracy of data as well as respect for the rights of the people concerned about their data.
JUNO products are web based; because of this they may require the use of first and last names, billing contact information, and a Office 365 account as a login. Therefore, at a minimum, we may require such necessary information in order to establish your account with us.
What information does JUNO gather/track and how is it used?
PERSONAL INFORMATION: We collect personal information from users including (at minimum) first and last names, and a Office 365 email address to be used as a login. When a user registers online for a trial version of our products, JUNO will take steps to verify the email address supplied to us to ensure it is accurate. Your email address may be used to send you periodic product newsletters, offers and usage tips from JUNO. You can opt out of promotional emails at any time, but will still receive communications such as receipts, confirmation emails and customer service updates that are considered necessary to provide the service to you. We use the information collected to deliver services, process payments, update our records, communicate with you about products and services, and generally maintain your accounts with us. We will retain your information for as long as your account is active, as needed to provide you services, to comply with our legal obligations, resolve disputes, and enforce our agreements. If you wish to cancel your account or request that we no longer use your information to provide you services contact us at juno@junointranet.com. We do not share, sell, trade, or rent your personal information to third parties except as described in this privacy policy.
BUSINESS INFORMATION: Information that is collected by our products is considered confidential. We will not view Business Information except as necessary to appropriately support the service or as required by law. (Business Information includes app data, documents, files, configuration settings and any other business information stored on JUNO products). We will not view Business Information, except as necessary to appropriately support the service, for the purpose of anticipating, diagnosing, supporting or resolving any problems that might limit or disrupt the quality of our customers’ service experience or as required by law.
SESSION RECORDS: To maintain our quality of service and to assist in the analysis of product performance, we may also gather data on connection information, including the timing and size of all packets sent over the Internet during a session. The gathered information is used only to ensure the highest quality experience possible when using JUNO products.
SECURITY INFORMATION: JUNO also collects certain standard information about your computer for security and identification purposes. This information may include: domain names, access times, cookies and other unique identifying information of machines that have our software downloaded and installed on them. This information is used for the operation of the service, to identify and protect our customers and to control unauthorized use or abuse of our services. All information is encrypted during transmission and is stored securely within our servers.
SURVEYS: In addition to required member information, we may conduct surveys and ask users to volunteer demographic information to be used on an aggregate basis for internal market research, presentation to advertisers and joint research projects with outside companies involved in product development. We use such information to better focus our product and personalize the scope of services offered to each individual user. WEB ANALYTICS: We continuously improve our websites and utilize different web analytic tools to help us do so. We are interested in how visitors use our websites, what they like and dislike, and where they have problems. We also use web analytic tools on our mobile applications to help gather non-personally identifiable data about download and application usage. In our use of web analytics we do collect GeoLocation data, but it is only on an aggregate basis and not tied to any individual. The web beacons used in connection with our web analytics services do not share any personally identifiable information about our website and application visitors with third parties. Our tools may gather data such as what browser a person uses, what operating systems are used, what is downloaded, and what content, products and services are reviewed when visiting or registering for services at one of our websites or mobile applications. This information is used solely to assist JUNO in maintaining a more effective and useful website for our customers. We track aggregate traffic patterns throughout our site but we do not correlate this information with personally identifiable data about individual users. We track domain names, browser types and MIME type. Such information will not be passed to third parties without your prior consent unless where required by applicable law.
With whom does JUNO share the information?
Ensuring your privacy is important to us. We do not sell, trade or rent your personal information to third parties.
How does JUNO protect my information from loss, misuse or alteration?
JUNO has implemented commercially reasonable precautions designed to protect the web sites and applications it hosts and the information it collects from loss, misuse, and unauthorized access, disclosure, alteration, and destruction. Nevertheless, we remind you that no security measure is perfect. JUNO applications are accessed via Office 365 user accounts. JUNO is not liable for loss of passwords due to user carelessness. If you lose control over your Office 365 account, you may lose control over your personally identifiable information. If you believe your Google account has been compromised, we recommend that you immediately change your password or activate Google’s 2 step authentication.
How long does JUNO retain data?
JUNO currently retains all user and business data indefinitely, until you specifically delete the data or shut down your JUNO account.
Who can I ask if I have additional questions?
For additional inquiries about the privacy of your information, you can contact our Customer Support team via email to juno@junointranet.com.
